Privacy Policy
Romeo Peaches Softball
Effective Date: March, 2025
Revised Date: July, 2026
Romeo Peaches Softball ("Romeo Peaches," "we," "our," or "us") is committed to protecting the privacy of visitors, participants, parents, guardians, coaches, volunteers, sponsors, donors, and all users of our website and related services.
This Privacy Policy explains how we collect, use, store, disclose, and protect information obtained through our website and any online services operated by Romeo Peaches Softball.
**By accessing or using this website, you acknowledge that you have read and understand this Privacy Policy and consent to the collection, use, storage, disclosure, and processing of your information as described herein. If you do not agree with this Privacy Policy, you should discontinue use of this website.**
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# 1. Scope
This Privacy Policy applies to all information collected through:
* Our website
* Registration forms
* Contact forms
* Online payments
* Email communications
* Event registrations
* Camps, clinics, tournaments, and league registrations
* Social media interactions where applicable
* Any other online service operated by Romeo Peaches Softball
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# 2. Information We Collect
We may collect information you voluntarily provide, including but not limited to:
* Name
* Parent or guardian information
* Player information
* Mailing address
* Email address
* Telephone number
* Date of birth
* Emergency contact information
* Team information
* Medical information voluntarily submitted for participation purposes
* Payment information (processed through secure third-party payment providers)
* Any documents, photographs, messages, or files you submit
We also automatically collect certain technical information including:
* IP address
* Browser type
* Device type
* Operating system
* Internet service provider
* Pages visited
* Time spent on pages
* Referring websites
* Search terms
* Clickstream activity
* Approximate geographic location
* Cookies and similar technologies
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# 3. How We Use Information
We may use collected information to:
* Register players and participants
* Process payments
* Schedule teams and events
* Communicate with families
* Respond to questions
* Operate leagues and tournaments
* Provide customer service
* Improve our website
* Monitor website performance
* Analyze website traffic
* Improve security
* Detect fraud or abuse
* Maintain organizational records
* Meet insurance requirements
* Comply with applicable laws
* Enforce our policies
* Send newsletters, fundraising information, announcements, schedules, weather updates, registration reminders, and other communications relating to Romeo Peaches Softball.
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# 4. Communications
By providing your contact information, you consent to receive communications from Romeo Peaches Softball regarding registrations, schedules, practices, games, tournaments, camps, fundraising, organizational news, weather cancellations, volunteer opportunities, and other activities.
You may unsubscribe from promotional emails when applicable; however, we may continue sending communications necessary for registrations, participation, payments, safety, or organizational administration.
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# 5. Cookies and Tracking Technologies
Our website may use:
* Cookies
* Session cookies
* Persistent cookies
* Analytics services
* Log files
* Pixels
* Similar tracking technologies
These technologies help us:
* Remember preferences
* Improve website functionality
* Analyze website traffic
* Measure website performance
* Improve user experience
Most browsers allow you to disable cookies; however, portions of the website may not function properly if cookies are disabled.
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# 6. Sharing Information
We may share information with:
* Website hosting providers
* Registration platforms
* Payment processors
* Email service providers
* Technology vendors
* Coaches
* League administrators
* Tournament directors
* Volunteers
* Insurance providers
* Government agencies when legally required
We may also disclose information if reasonably necessary to:
* Comply with applicable law
* Respond to subpoenas or court orders
* Protect participants
* Protect our rights
* Prevent fraud
* Protect website security
* Investigate violations of our policies
We do not sell personal information for monetary compensation.
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# 7. Children's Information
Our organization serves youth athletes.
Personal information regarding minors is generally submitted by a parent or legal guardian during registration.
Parents and legal guardians are responsible for ensuring that submitted information is accurate and that appropriate permissions have been granted.
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# 8. Photos, Video, and Media
Romeo Peaches Softball may photograph, record, livestream, or otherwise capture images or audio during games, practices, tournaments, camps, clinics, meetings, ceremonies, and other organizational activities.
These images or recordings may be used for:
* Website content
* Social media
* Promotional materials
* Advertising
* Newsletters
* Printed publications
* Historical archives
* Sponsor recognition
* Recruiting and marketing efforts
Participation in Romeo Peaches Softball activities may constitute permission for these uses unless otherwise prohibited by law or addressed through a separate written agreement.
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# 9. Third-Party Websites
Our website may contain links to third-party websites.
Romeo Peaches Softball does not control those websites and is not responsible for their privacy practices, content, policies, or security.
Users access third-party websites at their own risk.
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# 10. Data Security
We use commercially reasonable administrative, technical, and physical safeguards designed to protect information under our control.
Despite these efforts, no method of electronic transmission or storage is completely secure.
Accordingly, Romeo Peaches Softball cannot guarantee absolute security, and all information submitted through the website is provided at the user's own risk.
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# 11. Data Retention
We may retain information for as long as reasonably necessary to:
* Operate our organization
* Maintain historical records
* Process registrations
* Resolve disputes
* Meet insurance requirements
* Satisfy legal obligations
* Enforce agreements
* Protect our legal interests
Information may be retained even after participation has ended when necessary for these purposes.
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# 12. Requests Regarding Information
If you have questions regarding information you have submitted, you may contact Romeo Peaches Softball through the Contact page on this website.
We may review requests concerning personal information but reserve the right to retain information as reasonably necessary for legal, insurance, safety, administrative, operational, historical, or recordkeeping purposes.
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# 13. Website Availability
We reserve the right to modify, suspend, discontinue, or restrict access to any portion of this website at any time without notice.
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# 14. Policy Changes
Romeo Peaches Softball reserves the right to modify this Privacy Policy at any time.
Changes become effective immediately upon posting to this website.
Your continued use of the website following any modification constitutes acceptance of the revised Privacy Policy.
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# 15. Michigan Law
This Privacy Policy shall be governed by and interpreted under the laws of the State of Michigan, without regard to conflict of law principles.
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# 16. Contact
Questions regarding this Privacy Policy may be submitted through the Contact page on this website.
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**Effective Date:** March, 2025
**Last Updated:** July 1, 2026